Presentation of Text

When producing paper work:

Keep writing style in short simple sentences. 

Avoid dense blocks of text by using short paragraphs.

Fonts and type

Use sans serif fonts such as Arial or Comic Sans.

Try to keep the font size at 12 or more.

Don’t use a font smaller than 11.

Expand the spacing between letters and lines.

Use bold to highlight rather than Italics or underlining.

Avoid underlining titles or key words it can make the words ‘run together’.

Layout of text

Keep lines left justified with a jagged right edge.

Try using boxes or indented spacing between lines.

Use bullets or numbers rather than continuous prose.

Wider spacing (two spaces) between sentences.

Do not begin sentences at the end of a line.

Use wide margins.

Make use of headings.

Keep a blank line between paragraphs.

Presentation of information

Use coloured paper instead of white.

There is no consensus on colour, as individuals need different backgrounds.  However, there does seem to be some preference for cream. Keep the design of leaflets simple. 

Background graphics can make text difficult to read.

Do not use a variety of fonts.

On leaflets or posters about events, keep essential information about time and place grouped together.

Notice boards

White boards in foyers, would be easier to read if the writing were printed and in colour.

Use print rather then joined writing on boards.

Notice boards positioned at an angle are often easier to read.

Alternative ideas for presenting information Flow charts are ideal for explaining procedures.

Pictograms and graphics help to locate information.

Lists of ‘do’s and don’ts’ are more useful than continuous text to highlight aspects of good practice.

Provide a glossary of abbreviations and jargon.

Include a contents page at the beginning and index at end.